In the Czech Republic, it is essential for anyone who relocates, changes employment, or undergoes other significant life changes to report these changes to the relevant authorities. The process varies depending on whether the individual is an EU citizen or a third-country national. Proper notification of changes is crucial not only for legal compliance but also for ensuring that employees documents remain up-to-date and valid. Failure to update these details can lead to fines, administrative proceedings, or even the cancellation of residency permits.
If your documents are not up to date, they may face legal consequences, including administrative proceedings and potentially the loss of your residence permit.
If you find yourself in any of these situations, it is important to know what to do and what your obligations are to the Ministry of the Interior.
Change of Address
EU citizens and their family members must report a change of address within 30 days. The fee for this change is 200 CZK, paid via revenue stamps. This obligation also applies to family members of citizens of the United Kingdom under the terms of the Withdrawal Agreement.
Third-country nationals with a long-term visa or permanent residence are also required to report a change of address. If an employee with a long-term visa or residence plans to stay at the new address for more than 30 days, they must report the change. For a long-term visa for seasonal employment, notification must be made within 15 days.
If the residence is permanent, notification is only required if the stay at the new address exceeds 180 days.It is also important to note that when changing your address on a permanent residence permit, a fee of 1000 CZK must be paid, as a new residence permit will be issued with the updated address. This change also requires a biometric enrolment.
Change of Name
Any change of name must be reported within 15 working days. A fee of 200 CZK, payable by revenue stamps, is required. Please note that this applies only to EU citizens and their family members. Third-country nationals with a residence permit must report a name change within 3 working days, and a fee of 1000 CZK is payable due to the issuance of a new biometric card.
Change in Maritial Status
Changes in marital status, such as marriage, divorce, or separation, must be reported. These changes may necessitate updates to your ID card and other relevant documents.If you are a foreign national whose residence permit is contingent upon a relationship with a partner, the termination of that relationship could jeopardize your right to remain in the Czech Republic.
Any such changes must be reported to the authorities within 15 working days for EU citizens or within 3 working days for third-country nationals. Failure to report the end of a relationship may result in administrative proceedings, which could lead to the revocation of your residence permit.
Change of Travel Document
Any changes to your travel document, such as a replacement or loss, must be reported to the relevant authorities. While initial notifications can be made in person, electronically, or by post, a personal visit is required to verify your identity. For long-term visas, the notification period is 15 working days. For other types of visas and third-country nationals, the notification period is 3 working days. There is generally no administrative fee for such notifications, except for EU citizens with permanent residence in the Czech Republic, who are required to pay a fee of 200 CZK.
Other Changes
Any change in employment must be reported so that your records can be updated. EU citizens, UK nationals (under the Withdrawal Agreement), and their family members are required to notify us of any alterations to the details provided on their residence permit.
When changing employment, this must be reported to the relevant authorities within 30 days to update employee records. EU citizens with registration or permanent residence, their family members, and UK citizens under the Withdrawal Agreement must report all changes to the details listed in their residence permit.
– Blue Card – Change of Employment
If you are a Blue Card holder and you change employers or job positions, you must notify the Ministry of the Interior within 3 working days. It is equally important to report the termination of your previous employment within the same timeframe. Failure to comply may result in the revocation of your Blue Card. Notifications can be made using a designated form or in writing, and should include details about your new employer, employment contract, and the job number provided by the employer.
– Employee Card – Change of Employment
When changing employers or job positions with an Employee Card, this must be reported to the Ministry of the Interior. The procedure depends on the type of labour market access and employment permit.
NOTE: As of 1 July, a new regulation provides free access to the Czech labour market for citizens of selected countries.
In the case of a dual work permit, notification must be submitted to the Asylum and Migration Policy Department within 60 days of the termination of the original employment.
Please note that stamp duty payments will only be accepted until the end of 2024. We will inform you about the new payment method in due time.
All changes for third-country nationals, except for changes of address, must be reported within 3 working days of their occurrence. Requests for changes can be submitted in person, by mail, through a data box, by email with a qualified electronic signature, or by an authorised representative.
Adhering to the obligations regarding the reporting of life changes is crucial for maintaining accurate records and ensuring legal certainty for your employees. Remember, timely and correct reporting can prevent complications and ensure that all information remains up-to-date.
If you are unsure whether you can manage all the necessary paperwork and notifications with the authorities on your own, our team is here to help. You can take advantage of our assistance services or consult with one of our EC experts at any of our branches, who will guide you through the process and ensure everything is handled correctly.
Photo source: Canva
Article source: gov.cz
